Office assistant – £17,000 per annum

The office assistant is responsible for providing administrative office and magazine production support for Total Politics magazine and Biteback Publishing.

Office assistant tasks include:

  • Be the first contact point for visitors, offering them refreshments and directing them to the right person
  • Manage the booking of meeting rooms and prepare meeting rooms for visitors
  • Answer phone enquiries and take messages, screening phone calls when necessary
  • Ensure filing systems are maintained and updated
  • Scan documents and forward to intended internal recipients
  • Receive and send courier parcels and post
  • Check stationery stocks and order supplies efficiently
  • Help implement office policy and procedures
  • Process updates and amendments to magazine circulation database
  • Confirm monthly print run for magazine, complete print order acknowledgment and send distribution lists to printers
  • Liaising with 3rd party vendors for uploading online version of magazine
  • Assist editor with editorial invoices
  • Upload online adverts for the website
  • Update online Total Politics shop
     

Essential skills/Knowledge:

  • Experience using a range of office software, including email, Excel, Word
  • Excellent phone manner
  • Excellent communication skills
  • Excellent attention to detail
  • Excellent organisational skill
  • Ability to multi-task

    Desirable skills/knowledge:
  • Experience managing databases
  • An interest in politics will be a plus
     

Please email your CV and covering letter to: henry.rubinstein@totalpolitics.com 

Deadline: Friday 3rd August